Live Scan digital submissions provide the quickest way to submit and process background checks. Locate the correct Live Scan form: Criminal history
If you need assistance tracking the background check status of an individual, have an exemption related question or need general information about Guardian, please email Guardian@dss.ca.gov or call (888) 422-5669. on the Live Scan form must be identical to that listed on your
This packet is utilized ONLY by agencies with employees licensed to provide services as a private patrol operator or is an agency/organization within a business entity that has the primary responsibility of protecting the employees and property of its employer. A Petition for Reinstatement or request for a Reduction in Penalty is a process that allows an excluded individual the right to request a reinstatement of their eligibility to work in a Community Care Licensed Facility or be registered on the Home Care Aide or TrustLine Registries. If an applicants fingerprints match fingerprints in the database, the associated RAP sheet must be reviewed by a technician. CPMB will make a decision based on the information it has received and its review of the previous exemption determination. If you currently reside in California, with limited exceptions, you must submit your fingerprints electronically from a Live Scan site. After entering the Agency PIN, follow the instructions to complete the application process. You may contact your local licensing office to locate the nearest Live Scan (electronic) fingerprint site or visit the Office of Attorney General website for a list of open Live Scan locations. The List of Applicant Live Scan Sites provides information by location on fees, hours of operation and if an appointment is needed. fingerprint cards, which must be made directly to the Bureau . You can verify the status of your live scan by going to the DOJ website here. If you are working for a Home Care Organization (HCO), you will need to ask the HCO for their Applicant Instruction Form or Agency PIN. Reference statements must be on the enclosed Reference Request Form. "Yes" when asked if you will be submitting hard card fingerprints. Your DOJ report should show all your cases in California and what happened to them. The applicant should make an appointment and return to the same Live Scan site to have their fingerprints taken again. If you have an applicant that does not use Guardian or asks you to upload their exemption documents for them, you are able to do so by following the User Guide for Licensing and Home Care Agencies. If you are still having trouble with logging in, please contact GuardianLoginSupport@dss.ca.gov. There also is a criminal history processing fee collected by the DOJ and Federal Bureau of Investigation (FBI) for the background checks. Box 160207 You will receive notifications for various reasons regarding the background check process for individuals associated to your agency. The document you receive from the DOJ is not the actual Apostille. your fingerprints rolled. This system, in various forms, has existed since 1917. Applicants should check with the applicant agency that requested the background review since the DOJ sends results directly to the applicant agency. Note: Live Scan is an electronic fingerprinting service provided by companies and Live Scan is operated separately (independently from) from the California Department of Social Services and the California Department of Justice (DOJ). typing your Live Scan form electronically on a computer or printing
within the State of California and who are required to complete a criminal
Date of your birth (DOB) It is important to note that the agency must also complete the self-disclosure information for the applicant if an application is initiated on of the applicants behalf. (to be written on hard card). The individuals exclusion to work, be present, or registered may have been the result of their criminal history information or an action that was taken by another Department. Although the fingerprint images and personal information are to be transmitted to the DOJ within 24 hours, the actual transmission of the information to the DOJ is at the control of the live scan operator; and varies in timeliness. An "Apostille" or a "Certification" is frequently required by foreign governments before the background check will be accepted. Check with your potential agency to see if they have received an exemption needed notification either in Guardian or by mail from the Care Provider Management Bureau (CPMB) stating that a criminal record exemption is needed. Attorney General. Once Live Scan fingerprints have been received some background check results can be processed in real time*. There will be two different statuses provided on this page, it will either say "In Progress" or "Complete - Date". Obtain an original FBI Applicant Fingerprint Card (FD 258) from your local law enforcement agency and fill it out according to the instructions. Seeking an exemption is a lengthy process and the more complete your packet to CPMB, the faster the process will be. (916) 653-6814, Shirley N. Weber, Ph.D., California Secretary of State. Instructions for Visa/Immigration Request Form, pdf You can request this removal through an email sent to Guardian@dss.ca.gov, a fax to 916-754-4589 or mailed to Care Provider Management Bureau, 744 P Street, M.S. history background check may complete a Live Scan by following the steps
CPMB will review the previous exemption file and make a decision on the exemption transfer request. If you are an independent Home Care Aide and use Guardian, you will need to locate the Applicant Instruction Form on the Home Care Services Bureau webpage, that will be available starting in mid-January 2021. that all individuals who seek to obtain California credentials, certificates, permits, and waivers issued by the California Commission on Teacher Credentialing receive fingerprint clearance from the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI) through the Commission. This includes working at or residing in an agency licensed by the Department of Social Services. Submissions must be accompanied by either a personal check drawn on a U.S. bank, money order, or certified check. If you see something, let us know! Back to the Immigration Consultant Check List. If you have a Guardian account, you may log in to Guardian using your login credentials. You have the option of paying for your fingerprint hard cards by
Fingerprinting services are available at most local police departments, sheriff's offices or any public applicant Live Scan site; or you may have an agreement for services with a particular site. If there is, the technician applies the dissemination criterion statutorily mandated for the applicant type, e.g., the type of employment, certification, or license, and prepares a background check response for the applicant agency pursuant to Penal Code section 11105 (k-p). The Applicant Background Check Status is located at: https://applicantstatus.doj.ca.gov/. You may renew your Home Care Aide registration in one of the following ways: T9-15-62, Sacramento CA, 95814, fax to 916-754-4589 or email to Guardian@dss.ca.gov to request a copy of this form. The document you will receive from the California DOJ is NOT the actual Apostille. as a corporation. PLEASE ensure all of your agencys information (i.e., Agency ORI, Mailing Address, Mail Code, etc.) table below for a list of all available Live Scan forms. If the exemption reactivation is approved, CPMB will notify you and the agency of its decision in writing. Access your Guardian applicant portal to add a new application, enter the PIN number, select the appropriate request types and proceed to payment. To begin the transfer process, ask the agency to which you are transferring to submit a completed Criminal Record Exemption Transfer Request form (LIC 9188). If you establish a billing account, you will electronically receive a Monthly Billing Detail Report. Please see the Frequently Asked Question on how to remove a condition. timely processing of your application, payment, and fingerprint hard cards. These applicants are often candidates for positions that place them in a position of trust for some of Californias most vulnerable citizenry, elderly, and dependent adults and children. electronically submit your fingerprints to the DOJ and FBI then write an
Once you have provided the necessary form to your applicant, he/she can determine where to be fingerprinted. * For example, if the individual has no criminal history and all requirements have been met, a clearance can be processed within a day. Only authorized Department of Justice (DOJ) personnel may use the DOJ's computer system. Please contact the Care Provider Management Bureau (CPMB) via mail to 744 P Street, M.S. mail or online. If you have already created an account, please use your username and password to log in. Please consult with a translator for accuracy if you are relying on the translation or are using this site for official business. If CPMB decides to remove your condition, you will receive an Exemption Approval letter either via U.S. Mail to the address CPMB has on file, or through your Guardian applicant portal if you have an account. If a criminal record exemption is required, an Exemption Needed letter will generate. In order to apply for a community care license, please contact your local licensing office to assist. Applicants who mailed paper applications with a money order or cashier check should wait approximately 5 business days until they complete their criminal history background check. See the
hard card) applicant fingerprint card. An individuals application will be denied, or the license revoked, based on the conviction of a non-exemptible crime. IMPORTANT: A Firearms Permit cannot be associated with a Private Investigator or
When manual review is required, a delay notice is sent. Applicants can pay for their fingerprint hard cards when they submit and
Request Visa/Immigration - Form BCIA 8016 VISA (Live Scan), pdf, Follow the instructions for completing your Request Form: A DOJ technician first reviews the RAP sheet to determine if there is a corresponding disposition for each arrest. Please contact the local law enforcement agency for fingerprinting services. Delays can occur however, and can be caused by a number of things including: poor fingerprint quality, the existence of criminal information in the applicants record, the existence of a manual fingerprint card (whether criminal or applicant) in the applicants file, birthdates before 1920, and incorrect data on the submission. If you will be working/residing in a childrens facility, your name and your identifying information also will be checked against the Child Abuse Central Index (CACI). manually reviewed by FBI and DOJ staff, the minimum processing time is 8-12
To do so, please obtain the Applicant Instruction Form from your prospective agency and visit the Guardian Applicant Portal to Register as a New User. In California, fingerprinting must be performed by a certified fingerprint roller or qualified law enforcement personnel. This packet is utilized ONLY by agencies with employees or volunteers who are directly responsible for the care and security of children, the elderly, the handicapped, or the mentally impaired. However, individuals convicted of serious crimes such as robbery, sexual battery, child abuse, elder or dependent adult abuse, rape, arson or kidnapping are not eligible for an exemption. At the conclusion of the session, the applicant should be provided an applicant transaction identifier (ATI) number, a number used to identify the transaction. To find the site nearest you and a listing of fees, see Public Live Scan Sites. If you need assistance tracking your background check status, have an exemption related question or need general information about Guardian, please email Guardian@dss.ca.gov for assistance or call (888) 422-5669. If the mail code is omitted, the background check results will be sent via hard copy mail to the applicant agency. How the Background Check is Conducted. However, you may be required to provide some additional information. If you are still having trouble with logging in, please contact GuardianLoginSupport@dss.ca.gov. If you find a discrepancy on your Billing Detail, you may request a credit using the CJIS 9010 - Live Scan Credit Request Form, pdf or call (916) 227-3870, select option #4, follow the prompts, and provide the necessary information. Please note, to check on the status you must have your ATI number and your date of birth. If you have a condition placed on your exemption and you wish to apply to the TrustLine Registry, please request a removal of your condition. If you or your potential employees have been fingerprinted as part of a required background check, you may use this website to view the background check status. The form is available online by clicking on the link, Criminal Records - Request Your Own. The differences between the two methods is explained below. 5. After the fingerprint hard card has been completed, it must be returned to the authorized agency for review. After receipt of the form and account creation by CPMB, the initial user can grant access to other individuals in an agency that may need access to view rosters, employment information, exemption statuses, etc. The research is labor intensive on the part of these agencies contacted, and as such, sometimes they limit the number of information requests the DOJ may make to them each day. Exemptions with conditions cannot be transferred to the TrustLine registry. The agency will complete its information to ensure accuracy. After the application is completed, a pre-populated Live Scan form will generate to assist with the fingerprint submission. To fulfill this genuine effort, the DOJ must contact the booking police or sheriffs department to determine who affected the arrest, and then the arresting agency is contacted to determine if the arrest was a release detention only encounter. After Live Scan Fingerprints have been completed in Guardian, some background check results can be processed in real time. If additional information is needed and once an exemption decision is made, you will again be notified via U.S. Mail. If an FBI criminal background check is requested, the fingerprint images are forwarded to the FBI to perform a fingerprint-based search of records in the national criminal history database. RECORD REVIEW AFTER RECEIVING A COPY OF YOUR BACKGROUND CHECK RESPONSE: If you, the applicant, wants to discuss your criminal history with a DOJ technician, you must first request a record review and obtain a copy of your criminal history record. Live Scan, you can check on the status by visiting https://applicantstatus.doj.ca.gov/ . Please provide proof of training, classes, courses, treatment, counseling, etc. Guardian will replace the report that your Licensing Program Analyst provides to you yearly now that you will be able to view and manage your roster in real time. If you are using Guardian, you may submit the form to your portal. Fingerprint services are usually available from your local police or sheriffs department or from private vendors engaged in the fingerprinting business. , some background check process for individuals associated to your portal find the nearest! 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